Darkflame product / Relay CRM

Your business,
in one signal.

Relay is a small-business operations platform that connects CRM, billing, purchasing, communication and support in one focused workspace, then adapts to the way your business actually works.

Self-hostedPrivate PostgreSQL deployment
ConnectedSales, finance, mail & operations
AdaptableModified around your workflows, fields and processes
RELAY
DF
Good afternoonBusiness overview
Open pipelineR 184,500+12.4%
OutstandingR 61,2408 invoices
Customers148+6 this month
PipelineView all
DiscoveryR 42,500
ProposalR 68,000
NegotiationR 74,000
SignalLive

Quote accepted

2m

Invoice sent

3m

Lead captured

4m

Support updated

5m
Inbox synced12 new conversations
AI extractionCatalogue ready to review
01 / The idea

CRM without the fragmentation tax.

Most businesses stitch together CRM, invoicing, shared inboxes, supplier spreadsheets, campaign tools and support desks.

Relay replaces that patchwork with one connected operating layer, keeping customer, revenue and operational context in the same place.

02 / Capabilities

One workspace.
Four connected systems.

01
CRM & relationships

From first lead to long-term customer.

Relay keeps leads, pipeline, customer records and communications together so context follows the relationship instead of disappearing between tools.

Leads & pipeline

Structured prospects, stages and opportunity tracking.

Customer workspace

Invoices, quotations, communications and support in one record.

Dashboards & analytics

Operational visibility across sales, activity and revenue.

02
Billing & finance

Quote it. Bill it. Repeat it automatically.

Quotations, invoices, recurring billing and time-based work share the same customer, product and pricing data.

Quotes & invoices

Professional documents with quote-to-invoice traceability.

Recurring billing

Monthly and annual recurring invoice workflows.

Hourly billing

Time entries and hourly products for service-based work.

03
Products & purchasing

Your catalogue and suppliers belong in the same system.

Relay handles product pricing, suppliers, purchase orders and supplier invoices without pushing the back office into spreadsheets.

Products & price lists

Catalogue, SKU, cost, markup and printable price-list workflows.

Suppliers & POs

Supplier records, purchase orders, status tracking and PDFs.

Supplier invoices

Incoming supplier billing recorded alongside purchasing history.

04
Communication & support

Every message stays connected to the business.

Relay combines inbox, outbound campaigns, support and controlled sending so conversations become part of the operating record.

Shared inbox

Direct IMAP/SMTP sync with encrypted mailbox credentials.

Campaigns & suppression

Outbound campaigns with controls to prevent unwanted repeat contact.

Support

Tickets and customer service context inside the same workspace.

03 / Deeper than CRM

Built for the work that happens after “won”.

Relay carries context into fulfilment, finance, purchasing, communication and support, with the infrastructure to stay private and deployable for each business.

+Payments, statements and credit notes
+Product cost + markup pricing
+CSV product imports and SKU matching
+AI-assisted catalogue/PDF extraction
+Review and mapping before import
+Disable missing catalogue SKUs
+Supplier-linked catalogue management
+Purchase-order templates and PDF/email output
+Branded document templates
+Global email queue with persistence and retries
+25-email-per-hour sending cap
+Notifications and background workers
+Teams, roles and authentication
+Asset and document library
+API and integration surface
+PWA-ready responsive experience
+Self-hosted Docker + PostgreSQL deployment
04 / Built around you

Your business should not have to fit the software.

Relay is not a rigid off-the-shelf CRM. Darkflame can modify it to suit the way your business operates, from terminology and fields to workflows, document logic, dashboards, integrations and entirely new modules.

WorkflowsAdapt stages, approvals, automations and business rules.
Data & UIAdd the fields, views, terminology and dashboards your team actually needs.
DocumentsTailor quotes, invoices, purchase orders, reports and templates.
IntegrationsConnect Relay to the systems and APIs already used by your business.
New capabilityCommission custom modules when your operation needs something Relay does not yet do.
05 / Market-entry offer

Serious software.
Small-business entry point.

All core Relay features are included. Client-specific modifications, bespoke modules, third-party usage and custom integrations are scoped separately where applicable.

Implementation & deploymentR2,500once-off
Relay subscriptionR299/ month · first user included
Additional active userR199/ month · per named user
Relay / Darkflame Studio

Put the whole business
on the same wavelength.

Tell us how your business works now. We’ll show you what Relay can replace, connect, simplify or reshape around you.

Start a conversation